Employee Performance Portal

 

Project Objective

Employee Performance Portal will address a dire need of companies in the 21’st century, the need to recognize the hard work of their employees. This portal will enable performance – appraisals of employees to be conducted over a network (LAN or WAN) thereby enabling organization – wide access and editing privileges. Cash incentives and promotions depend upon these appraisals and the whole process becomes simpler with this portal.

The Employee Performance Portal in itself will comprise of modules that will facilitate interaction between employees and managers. The employees will be able to enter the requisite details such as the on – job duties completed and performance measures that have been worked upon and other such information. Further this data can be used by the various managers to accurately analyse and rate employee performance. The portal will contain information such as completed duties and work targets reached on an hourly, daily, weekly, fortnightly, monthly or annual basis. There will also be a provision for managers to provide valuable feedback or areas of improvement to the employee.All users of the portal will be informed about employees who achieve stellar ratings and this culture of praise for hard work will motivate more employees to strive for positive ratings.

Easy and secure access to the portal is a necessity, therefore this portal can be hosted either on a Local Area Network such as a local company network or on a Wide Area Network such as the internet. Hosting on the internet will enable companies with spread out branches to share personnel details such as bio and performance statistics from a centrally located server. Each user will have secured access to the portal and will have to receive security credentials for access from the company IT department. This Employee Performance Portal system will be beneficial for the hiring functions of the company as well. It will enable the HR department to centrally store biographical details of every employee. They will also be able to spot trends between performance and biographical details and this will assist them in future hiring activities.

Employee Performance Portal Snapshots

Existing System

            The existing Employee Performance Portal system consists of excel sheets accumulated from each employee. Each employee submits excel sheets to their superior who consolidates them into a single sheet. The superior in question will have to make sure each sheet is error – free and then perform tedious calculations to find ratings for employees based on completed duties and work targets reached. The manager will have to use excel macros to convert the data into palatable graphs for review by upper level management

Proposed System

            The Employee Performance Portal aims to take over the duties of the existing system, in the process it will reduce the time required for performance appraisals, reduce user entry errors, enable global sharing of the reports and provide performance information in an appeasing graphical format. It will also assist in other day – to – day HR requirements such as hiring and maintenance of personnel information.

Module Description

Administrator: This will enable all the administrative tasks of the portal such as management of records and view total statistics. The security functions of the portal such as new logins will also be managed from here.

Employee: Each employee of the company will have an employee login which will enable them to submit information required by their immediate superiors for their appraisal.

Supervisor: This is the login module for the manager who can view the records of their subordinates and evaluate their performance. This is where they will provide their ratings and submit to their superiors.

Reviewer:This is the final module where the upper level managers view and review the reports made by the Supervisor for their employees.

Software Requirements

• Windows XP
• Apache Tomcat Web Server
• Oracle

Technology Used

• Java
• J2EE

Hardware Requirements

• Hard Disk – 2 GB
• Monitor
• RAM – 1 GB
• Processor – Dual Core or Above
• Mouse
• Keyboard

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