Lodge Management System

Project Objective

A lodge is place which provides temporary accommodation at a reasonable cost and without the luxurious service popular in hotels. This Lodge Management System will manage all the records and most functions of the lodge at a reduced cost.

The Lodge Management System begins its work from the booking of the room. Users can use the system from any location to book rooms and schedule their arrival. The Lodge Management System will inform the lodge, reserve the room and schedule cleaning. The lodge can upload details about the different types of rooms and pictures of each room. Users can browse these pictures along with comments left by other users. After room booking is done, the user can make the payment via any of the various payment gateways available. The user can also receive all bills and information online. This will help in the case of guests travelling for corporate needs as the system will provided a verified electronic receipt.

Lodges don’t generally over too many personalized services but this system will help schedule the few services the lodge has effectively. Cleaning of the room will be scheduled one hour before the room is supposed to be occupied and within one hour after the room is vacated. The Lodge Management System will assign room availability taking into account the room cleaning schedule as well.

Any special requirements by guests such as extra beds or extra towels can be placed via the system itself during booking and the system will automatically notify the management of the same just before the room is scheduled to be prepared for the guest.

Existing System

The existing Lodge Management System depends on guests calling lodges or guests walking in off the street. Such a system makes it difficult for the lodge to predict room usage and may leave a lot of guests unhappy. This system utilizes multiple records which has to be scrutinized to understand any single guest’s needs. The billing process is also complex due to such records.

Proposed System

The proposed Lodge Management System will computerize all the records and make the process very fast. Lodge management and guests will be able to easily access all information regarding their stay. Companies funding employee stays can be sure that these computerized records have not been tampered with. Such a system will make the lodge more responsive to guest needs and make the whole process cost effective.