College Book Management System

 

Project Objective

          The aim of this College Book Management System is the management of a college library. It will facilitate the process of finding and checking out books from college libraries. College libraries generally hold books numbering in the tens of thousands and a single student will find it daunting to simply find out if a certain book is available. A database of the books in a library will be maintained. A librarian can update this database using the Admin module. This database will carry important information about the book such as the title, author’s name, date of publication, publisher and the ISBN (International Standard Book Number). Each book will be assigned a unique serial number and a bar code with the same will be stuck in the book.

            When a student checks out a book, the librarian will access the check – out form and the bar code can be scanned, it will automatically store date and time of check – out, roll number of student checking out the book and the serial number of the book, the system will also automatically reduce the number of available copies of the book on the book database. When a student returns the book, the system will check if the book return was delayed and charge an amount accordingly and then it will update the book database to indicate the return of the book to the library. Students will also be able to access a student module of the system. This module will enable them to check a book’s availability and it will also enable them to reserve a copy of the book for a fee. If a student does not collect the reserved copy from the library within 12 hours of reservation the reservation will be cancelled without refund of the reservation fee. This measure can avoid students thronging the library in search of books.

Existing System

            In the existing College Book Management System, each book has a card where the details of the person who issued the book is written and the librarian maintains a ledger and collects the cards of the books. It is difficult to find out how many copies of the books remain and calculating any delays in book return is a time consuming process.

Proposed System

            In the proposed College Book Management System, the whole process is automated to a degree. All the librarian has to do is to scan the book bar code both on check – out and return. The College Book Management System will automatically log details of the person issuing and calculate late return charges. The system also enables students to find out about the availability of books they require and reserve copies. This helps reduce incidents of students rushing to the library to find a particular book.

Modules

Admin: The admin module will be able to edit the database of books. Books can be added, deleted or the information can be edited. The admin module will also be able to view statistics of book issuing, this will help the library make future decisions about which books to purchase and in what quantity. The admin module is also responsible for creating login ID’s for new students in the college.

Librarian: The librarian module can access the book check out and book return forms. They will be able to scan the bar codes of the books using these forms. The librarian will also be responsible for collecting late return fees as indicated by the system.

Student: The student module can be used to access information about book availability and reservation of book copies.

Software Requirements

• Windows XP
• Java
• Swings

Hardware Requirements

• Hard Disk – 2 GB
• RAM – 1 GB
• Processor – Dual Core or Above
• Mouse
• Keyboard
• Monitor
• Printer

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